1 / 14

Specification Writing Presentation

Specification Writing Presentation. Training & Development. This presentation has been designed to assist in the preparation of Specifications for the purchase of goods/services.

  • clear specifications
  • financial purchasing delegate approval
  • type purpose
  • specifying requirements
  • final specification
  • entire purchasing process
vine vine
Download Presentation

Specification Writing Presentation

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Specification Writing Presentation Training & Development

  2. This presentation has been designed to assist in the preparation of Specifications for the purchase of goods/services. • Use this presentation to guide you through the Accredited Purchasing Unit’s Guidelines for Writing Specifications document.

  3. Overview • Definition • Before preparing a Specification • Importance of Clear Specifications • Writing the Specification • Specification Content • The Structure of a Specification • Vetting and Obtaining Approvals • Simple Vs Complex Specifications • Staged Purchasing • DECS Procurement Policies & Guidelines

  4. What is a Specification? • A statement of needs, defining what the purchaser wants to buy and what the supplier is required to provide. • Specifications are used to: • Ensure chosen supplier provides what is specified and; • Measure the performance of the supplier throughout the contract. • Specifications are based on information provided in the Acquisition Plan – will form part of a tender document or a request for quote.

  5. Before preparing a Specification • Identify customer/user needs (through Acquisition Plan where appropriate) • Market research • i.e. available strategies/solutions, time and costs • Risk assessment • Identify what is to be procured and the ‘scope’ – likely demands on a supplier and the range of goods/services required. • Evaluation criteria – to determine the relative importance of each requirement to the buyer.

  6. Importance of Clear Specifications • Risks Controlled – to ensure product/service is delivered as required. • Obtain Value for Money - allows vendors to evaluate and respond efficiently and with assurance • Maximises success – true and accurate statement of the buyer’s requirements improves the entire purchasing process.

  7. Writing the Specification • Each specification is unique • No set format/structure – will vary depending on the nature/complexity of the purchase • However, should list: • Functional Requirements • Performance Requirements • Technical Requirements

  8. 3. Writing the Specification (Cont) Tips: • Simple, clear & concise • Define terms, symbols & acronyms (Glossary of Terms) • Avoid Jargon • Avoid repetitiveness • Define each aspect of the requirement • User-friendly format • Number sections and paragraphs • Seek feedback • Discuss and refine draft

  9. Specification Content • Must: • Be clear, concise, comprehensive • Include enough information for vendors to determine and cost the goods or services they will offer. • Not restrict competition • Not prevent alternative products or new and advanced technology • Encourage innovative options/solutions, which contribute to the Department’s ability to conduct business more cost-effectively. • Support product standardisation and rationalisation

  10. The Structure of a Specification • Will vary in length and complexity depending on the nature of the purchase • Use judgement to determine the options to include in a specification – the following topics are a guideline: • Introduction • Scope • Background Information/Requirement • List of Other/Relevant Documents • Detailed Requirements/Statement of Requirements • Types of Requirements • Implementation Timetable • Glossary

  11. Vetting Specification & Obtaining Approvals • Critique specification • Identify improvements by considering: • Readability • Simplicity of meaning • Clarity, and; • Logic • Obtain financial/purchasing delegate approval

  12. Simple Vs Complex Specifications • Type/purpose of the specification, and length and complexity, will vary depending on the nature of the acquisition. • For Complex procurements, a Stage Approach is recommended – e.g.: • Specifying requirements broadly at first to see market capabilities/opportunities • Becoming more detailed and specific as the process moves towards selective tendering phase

  13. Staged Purchasing • Specifying the requirements generally in the first instance, to ascertain market capabilities - as the process moves forward to short listing/selective tendering, specifications must become more specific. Key considerations: • All participants understand it is a staged approach • Specification revised after each stage • Functional and performance nature of specification is maintained • Ensure final specification allows development of practical and effective Evaluation Criteria • Ensure all activities meet needs of the user

  14. DECS Procurement Policies & Guidelines Available from: • DECS intranet websites: • Refer to ‘Guidelines for developing Specifications’ • Or contact Procurement Unit on 8226 1610

More Related

玻璃钢生产厂家苏州玻璃钢花盆生产商场美陈万圣铜玻璃钢景观雕塑制作厂家四川玻璃钢雕塑哪里好广东玻璃钢造型雕塑公司河北商场创意商业美陈定制商场美陈照片太原定制玻璃钢雕塑供应商景洪玻璃钢卡通雕塑杭州玻璃钢人物雕塑加工价格石家庄玻璃钢园林雕塑黄骅玻璃钢仿铜雕塑西安商场美陈布置台州定制玻璃钢雕塑联系方式欧式玻璃钢卡通雕塑直销价格淮南步行街玻璃钢雕塑广东玻璃钢桃子雕塑新郑玻璃钢不锈钢树叶雕塑厂家洛阳玻璃钢大型雕塑陕西佛像玻璃钢雕塑海南玻璃钢雕塑厂商信阳玻璃钢雕塑价格天津公园玻璃钢雕塑厂家玻璃钢雕塑一个多少钱朝阳动物玻璃钢雕塑公司封开玻璃钢造型雕塑价格福建特色商场美陈市场报价玻璃钢仿铜伟人站像雕塑安阳玻璃钢卡通雕塑厂家地址山西园林玻璃钢雕塑香港通过《维护国家安全条例》两大学生合买彩票中奖一人不认账让美丽中国“从细节出发”19岁小伙救下5人后溺亡 多方发声单亲妈妈陷入热恋 14岁儿子报警汪小菲曝离婚始末遭遇山火的松茸之乡雅江山火三名扑火人员牺牲系谣言何赛飞追着代拍打萧美琴窜访捷克 外交部回应卫健委通报少年有偿捐血浆16次猝死手机成瘾是影响睡眠质量重要因素高校汽车撞人致3死16伤 司机系学生315晚会后胖东来又人满为患了小米汽车超级工厂正式揭幕中国拥有亿元资产的家庭达13.3万户周杰伦一审败诉网易男孩8年未见母亲被告知被遗忘许家印被限制高消费饲养员用铁锨驱打大熊猫被辞退男子被猫抓伤后确诊“猫抓病”特朗普无法缴纳4.54亿美元罚金倪萍分享减重40斤方法联合利华开始重组张家界的山上“长”满了韩国人？张立群任西安交通大学校长杨倩无缘巴黎奥运“重生之我在北大当嫡校长”黑马情侣提车了专访95后高颜值猪保姆考生莫言也上北大硕士复试名单了网友洛杉矶偶遇贾玲专家建议不必谈骨泥色变沉迷短剧的人就像掉进了杀猪盘奥巴马现身唐宁街 黑色着装引猜测七年后宇文玥被薅头发捞上岸事业单位女子向同事水杯投不明物质凯特王妃现身！外出购物视频曝光河南驻马店通报西平中学跳楼事件王树国卸任西安交大校长 师生送别恒大被罚41.75亿到底怎么缴男子被流浪猫绊倒 投喂者赔24万房客欠租失踪 房东直发愁西双版纳热带植物园回应蜉蝣大爆发钱人豪晒法院裁定实锤抄袭外国人感慨凌晨的中国很安全胖东来员工每周单休无小长假白宫：哈马斯三号人物被杀测试车高速逃费 小米：已补缴老人退休金被冒领16年 金额超20万

玻璃钢生产厂家 XML地图 TXT地图 虚拟主机 SEO 网站制作 网站优化